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12 Apr 2021

Full-Time Office Administrator Jobs (3 Positions)

Sunlit Centre Kenya –  Anywhere

Job Description

Office Administrator Job, Current Administration Jobs,

OFFICE ADMINISTRATOR – THREE (3) POSTS- V/NO. 64 /2021

 Gross Salary:  Ksh. 121,851 – 185,534 p.m PSC 4(Salary includes 60% basic pay and 40% allowances) Annual leave:  30 working days per financial year

Medical Cover:  As provided by the Commission.

Terms of service:  Three (3) years contract renewable subject to satisfactory performance

Qualifications

 For appointment to this grade, a candidate must have a Bachelor’s degree in Office Management or its equivalent and comparable qualification from a recognized university.

Duties and Responsibilities

 Duties and responsibilities at this level will include:

  • Producing documents, briefing papers, reports and maintain confidential documents in support of the department;
  • Organizing, maintaining diaries, making appointments for efficient departmental time schedules;
  • Dealing with incoming, outgoing mails, calls, all correspondences on behalf of the managers as first level of communication;
  • Devising and maintaining office systems that include data management and files for efficient records preservation;
  • Drafting departmental meeting minutes and transcribe them into internal letterheads and templates for sign off by the managers;
  • Communication and    following   up   on    issues   that    require   inter   departmental coordination for the engagement of various stakeholders;
  • Answering departmental telephone lines and direct lines and directing them to the respective recipients for further action;
  • Arranging for departmental staff travel to include itineraries, bookings and  hotel reservations;
  • Coordinating staff allowances including per diem for planned departmental travel on official assignments;
  • Maintaining up to date file systems in the department and tract file movement out of department for accountability; and
  • Requisition for departmental user items like stationery and hospitality items for use by the staff

Job Categories: Admin & Clerical. Job Types: Full-Time.

Endless.

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