Job Description

Assistant Tender Administrator Job, Latest Administration Jobs,

We are seeking to recruit a pleasant self-driven Assistant Tender Administrator to undertake all receptionist duties.

Responsibilities

• Search for tenders in the tender websites
• Sending expression of interest to potential clients
• Assist in organizing for site surveys for the advised tenders
• Assist with production of final tender documents and arrangements to supply these documents to the customer within defined tender deadlines.
• Ensure bid and proposal word documentation is formatted, collated and presented in a professional manner.
• Preparation of a quotations and proposal.
• Creating portals for E-procurement.
• Updating mandatory document to ensure that they are up to date
• Preparing qualification document
• Assist in organizing for the tender document reviews and timely submission of the tender
• Reviews ensuring that respective agendas, attendance lists and action trackers are up to date.
• Liaise with the company secretary to ensure safe keeping of classified documents, adhering to procedures and regulations.
• Monitor bid/quotation throughout the process, providing weekly status/exception reports as required.
• Undertake other administrative tasks as required.
• Assist in keeping the backup for all tenders that the company has engaged in.
• Managing the data for which they are responsible to ensure the availability, integrity, confidentiality and security of the data.

Qualifications

• Education to degree level would be preferable in any business related course
• Computer literate and proficient in the use of MS software particularly Word, Excel, PowerPoint and Vision.
• Previous experience in preparation of tender document and the whole process
• Adaptable and flexible
• Editing and proof-reading skills & high level of accuracy
• Excellent organization & administrative skills with strong attention to detail, strong time management / prioritization skills & evidence of previous experience
• Flexibility to cope with several jobs simultaneously to agreed deadlines
• Numerical confidence, with the ability to analyze budgets, excellent financial and commercial acumen
• Strong communication skills both written and oral.

Job Categories: Admin & Clerical. Job Types: Full-Time.

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